ORGANIZATIONAL SOURCES OF FUNDS

RDSA manages an annual portfolio of around 1 million USD divided by different projects in different sectors of intervention and coming from different donors. Our main donors include: the European Commission through the Development and the Emergency lines like Somali Diaspora, Business companies, United Nations Agencies such as FAO, Arab League, Qatar Red crescent, Local organizations and Private Citizens.

MONITORING & EVALUATION

RDSA Programme Coordinator oversees the monitoring and evaluation system in place at project development and inception
phase, a specific monitoring, evaluation and reporting system is put in place by the MEAL Officer, Project Officers, Project Managers and Programme Coordinator. RDSA has standard procedures for monitoring and reporting which includes a monthly report from the Project Managers shared with the Programme Coordinator. The report contains information on the development of the activities, problems and solutions encountered during the period and the needs to be addressed in the next term. Monitoring and Evaluation tools developed:

 FINANCE & FINANCIAL REPORTING

The head of the financial management is the Finance Manager. She works closely with the Programme Coordinator and Admin Manager that are part of RDSA Management Unit, reporting to monthly. The Finance Manager is the person in charge of the management of the funds at the RDSA level. He/she monitors the budget, prepares the monthly request of funds and drafts the financial reports. The Finance Manager is also responsible to meet the donor’s demands from the Finance point of view like procurement regulations and or financial supporting documents. The Finance Manager reports directly to the Programme Coordinator and financial decisions are taken by both in consensus.

The financial and administrative accountability system in place assists RDSA in ensuring transparency in the administration of program and resources that value for money is obtained

Financial Reporting:

An ad-hoc accounting system is used to maintain electronic records of financial movements of the project as well as monitor project expenditure against approved financial forecast plan for the project. RDSA’s financial year runs through January to December and the financial reporting is handled by Finance officers who report to the Finance Manager and to Programme Coordinator. Supporting documentation for the purchases made are checked by the Finance Manager and then cross checked by the Logistic and Administration Manager at the Regional office.

Internal controls:

RDSA has 2 signatories who are required to process a cheque/ bank transaction, and these are the Director and the Regional Advisor. Internal financial, human resources and administrative manuals and procedures are in place and available on demand. Supporting documentation for purchases made are checked by the Finance Manager and are cross checked by the Logistic and Administration at the Regional office.